Getting a Motor Vehicle Clearance Certificate (MVCC) from the Philippine National Police – Highway Patrol Group (PNP-HPG) is crucial for various transactions involving motor vehicles. Understanding this process ensures you meet legal requirements for transferring ownership, modifying, or registering a vehicle. Without an MVCC, you may face legal issues, fines, or even the inability to complete necessary vehicle transactions.
Knowing how to obtain an MVCC is essential to ensure all motor vehicle activities are conducted legally and smoothly. Securing this certificate confirms the legitimacy and compliance of your vehicle with regulations. Failure to obtain an MVCC can result in complications during vehicle inspections, transfers, and registrations, potentially leading to fines or vehicle impoundment. This guide will walk you through the requirements and procedures necessary to secure this certificate from the PNP-HPG.
What is an MVCC?
A Motor Vehicle Clearance Certificate (MVCC) is an official document issued by the PNP-HPG. It certifies that a vehicle has passed inspection and complies with all legal requirements for ownership, modifications, or registration. The MVCC includes details such as the vehicle’s make, model, engine number, chassis number, and any modifications made.
The MVCC typically looks like an official certificate printed on standard paper, featuring the PNP-HPG’s logo, an official seal, and signatures from authorized personnel. It is required for various purposes, including transferring ownership, changing the engine, chassis, or color, and for new registrations of locally manufactured or imported vehicles. Without this certificate, these transactions cannot be legally completed. Requiring this document is the Land Transportation Office’s (LTO’s) initiative designed to prevent illegal activities such as vehicle theft and unauthorized modifications. Obtaining an MVCC is crucial for maintaining the integrity and safety of the vehicle registration system in the Philippines.
When Do You Need an MVCC?
An MVCC is required in several situations involving motor vehicles and motorcycles. These include the following:
- Transfer of Ownership of one second-hand motor vehicle or motorcycle.
- Change of Engine/Motor of one second-hand motor vehicle or motorcycle
- Change of Chassis/Frame of one second-hand motor vehicle or motorcycle.
- Change of Color of one second-hand motor vehicle or motorcycle.
- Change Body Design of one second-hand motor vehicle or motorcycle.
- Record Check of one second-hand motor vehicle or motorcycle.
- Permit to Assemble of one second-hand motor vehicle or motorcycle is in compliance with the New Registration – Assembled/Rebuilt.
- New registration of brand new locally manufactured motor vehicle – four wheels and above
- New registration of brand new locally manufactured motorcycle
- New registration of brand new imported manufactured motor vehicle – four wheels and above
- New registration of brand new imported manufactured motorcycle
- New registration of imported second-hand motor vehicle – four wheels and above
- New registration of imported second-hand motorcycle
- New registration of imported completely knocked down motor vehicle
- New registration of imported voluntary payment category
- New registration of assembled/rebuilt motor vehicle
- New registration of acquired through bidding
How to Secure an MVCC?
Securing an MVCC involves a detailed process that ensures your vehicle complies with all legal requirements. You must prepare specific documents and follow specific steps to obtain one.
Requirements
For a complete list of documentary requirements needed to secure an MVCC, please see the list below:
General Requirements and for Record Check of one second-hand motor vehicle or motorcycle
- LTO Certificate of Registration (CR) and Official Receipt (OR) covering the acquired engine (1 original & 1 photocopy)
- Macro Etching Certificate (1 original)
- Special Bank Receipt (All fees will be paid at the Land Bank of the Philippines, Inc.) (1 original, 1 photocopy)
Additional Requirements
Transfer of Ownership of one second-hand motor vehicle or motorcycle
- Deed of Absolute Sale or Writ of Execution from court authorizing the transfer (NOTARY PUBLIC). (1 original & 1 photocopy)
- If the vehicle is mortgaged, submit Cancellation/Release/Assumption of Mortgage original copies (from the company dealer of MV/Bank). (1 original copy & 1 photocopy per Cancellation/Release/Assumption of Mortgage)
- If a vehicle was acquired from a company/corporation, submit the Secretary’s Certificate original copy. (1 original & 1 photocopy)
- If the sale was made through a representative, submit Special Power of Attorney, original copy. (1 original & 1 photocopy)
- If MV was acquired from an insurance company, certification from the insurance company that subject MV was not declared a total loss/wrecked prior to sale. (1 original & 1 photocopy)
Change of Engine/Motor of one second-hand motor vehicle or motorcycle
- Sales Invoice of the engine (1 original & 1 photocopy)
- LTO Certificate of Stock Reported of the engine (1 original & 1 photocopy)
- Affidavit of Change Engine (duly notarized and to be executed by the owner and mechanic) (1 original & 1 photocopy)
- If engine was acquired from a private person or company/corporation, submit Deed of Sale of the engine (1 original & 1 photocopy)
Change of Chassis/Frame of one second-hand motor vehicle or motorcycle
- Sales Invoice of the chassis (1 original & 1 photocopy)
- LTO Certificate of Stock Reported of the chassis (1 original & 1 photocopy)
- Affidavit of Change Chassis (duly notarized and to be executed by the owner and mechanic) (1 original & 1 photocopy)
- If chassis was acquired from a private person or company/corporation, submit Deed of Sale of the chassis (1 original & 1 photocopy)
Change of Color of one second-hand motor vehicle or motorcycle
- Affidavit for Change Color (duly notarized and to be executed/signed by the owner and painter) (1 original & 1 photocopy)
Change Body Design of one second-hand motor vehicle or motorcycle
- Affidavit for Change Body Design (duly notarized and to be executed/signed by the owner and builder (1 original & 1 photocopy)
Permit to Assemble of one second-hand motor vehicle or motorcycle is in compliance with the New Registration – Assembled/Rebuilt
- Statement under oath by the owner containing the type, make and serial numbers of the engine and chassis and body, if any. (1 original & 1 photocopy)
- Complete list of the spare parts of the motor vehicle to be assembled or rebuilt together with the name/s and address/ess of the sources thereof (1 original & 1 photocopy)
New registration of brand new locally manufactured motor vehicle – four wheels and above
- Sales Invoice (1 original & 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original & 1 photocopy)
- Stencil of both engine and chassis numbers. (1 original)
New registration of brand new locally manufactured motorcycle
- Sales Invoice (1 original & 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original & 1 photocopy)
- Stencil of both engine and chassis numbers (1 original)
New registration of brand new imported manufactured motor vehicle – four wheels and above
- BOC Certificate of Payment (1 original & 1 photocopy)
- Informal Entry (1 original & 1 photocopy)
- Bill of Lading (1 original & 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original & 1 photocopy)
- Stencil of both engine and chassis numbers (1 original)
New registration of brand new imported manufactured motorcycle
- BOC Certificate of Payment (1 original, 1 photocopy)
- Informal Entry (1 original, 1 photocopy)
- Bill of Lading (1 original, 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original, 1 photocopy)
- Stencil of both engine and chassis numbers (1 original)
New registration of imported second-hand motor vehicle – four wheels and above
- BOC Certificate of Payment (1 original, 1 photocopy)
- Informal Entry (1 original, 1 photocopy)
- Bill of Lading (1 original, 1 photocopy)
- LTO Confirmation Certificate Certificate of Stock Report (CSR) or
New registration of imported second-hand motorcycle
- BOC Certificate of Payment (1 original, 1 photocopy)
- Informal Entry (1 original, 1 photocopy)
- Bill of Lading (1 original, 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original, 1 photocopy)
New registration of imported completely knocked down motor vehicle
- BOC Certificate of Payment (1 original, 1 photocopy)
- Informal Entry (1 original, 1 photocopy)
- Bill of Lading (1 original, 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original, 1 photocopy)
- Affidavit of Rebuilt (duly notarized and to be executed by the owner and rebuilder) (1 original, 1 photocopy)
- Macro Etching Certificate for MV with Gross Weight of 4,500 kg. & below
- Macro Etching Certificate of engine and chassis numbers if Gross Weight is more than 4,500 kg.
New registration of imported voluntary payment category
- BOC Certificate of Payment (1 original & 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) (1 original & 1 photocopy)
New registration of assembled/rebuilt motor vehicle
- Sales Invoice of the engine and chassis (1 original & 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) of the Engine (1 original & 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) of the Chassis (1 original & 1 photocopy)
- Affidavit of Rebuilt (duly notarized and to be executed by the owner and rebuilder) (1 original & 1 photocopy)
- If engine and/or chassis was acquired from a private person or company, Deed of Sale of the engine and/or chassis or both (1 original & 1 photocopy)
- Macro Etching Certificate for MV w/ Gross Weight 4,500 kg & below (1 original)
- Macro Etching Certificate of engine and chassis numbers if gross weight is more than 4,500 kg (1 original)
New registration of acquired through bidding
- Sales Invoice of the engine and chassis (1 original, 1 photocopy)
- LTO Confirmation Certificate or Certificate of Stock Report (CSR) of the Engine (1 original, 1 photocopy)
- LTO Confirmation Certificate ог Certificate of Stock Report (CSR) of the Chassis (1 original, 1 photocopy)
- Affidavit of Rebuilt (duly notarized and to be executed by the owner and rebuilder) (1 original, 1 photocopy)
- If engine and/or chassis was acquired from a private person or company, the Deed of Sale of the engine and/or chassis or both (1 original, 1 photocopy)
Procedures
Once you have the documents ready, you may start with the actual procedures:
Step 1. Submit Required Documents
Go to the HPG – Motor Vehicle Clearance Division’s Receiving Section and submit all necessary documents.
Step 2. Document Verification
Wait for the receiving officer to check the completeness and authenticity of the documents.
Step 3. Receive Application Form and Order of Payment
If all documents are complete and genuine, you will be given the application form and Order of Payment (OP) indicating the fee to be paid.
Step 4. Pay Fees
Go to the Land Bank of the Philippines (LBP) and pay the required fees as indicated on the OP. Obtain a Special Bank Receipt (SBR) and the application form for MVCC.
Step 5. Submit Payment Receipt
Return to the Receiving Section of the MVCD – HPG and submit the SBR along with the application form and other documents. Wait for the endorsement for Physical Inspection and Macro-etching examination.
Step 6. Physical Inspection
Proceed to the Motor Vehicle Inspection Section (MVIS) with your vehicle for the physical inspection and Macro-etching examination. Receive a claim stub from the HPG MV Inspector.
Step 7. Wait for Results
Await the result of your motor vehicle clearance application.
Step 8. Receive Clearance Certificate
Once notified, present your claim stub at the Motor Vehicle Clearance Office – Releasing Section to receive your MVCC.
Where to Get It
The MVCC is issued by the PNP-HPG’s Motor Vehicle Clearance Division. You need to visit their office or designated stations to submit your documents and complete the process. The Land Bank of the Philippines handles the payment of required fees.
Fees
The fees for obtaining an MVCC vary based on the transaction type. Different types have different fees depending on the vehicle type, or whether the vehicle is brand new or not, or locally manufactured or imported. For a complete list of fees, please see the list below:
a. Transfer of Ownership
b. Change Engine/ Motor
c. Change Chassis/VIN/Frame
d. Change Color
e. Change Body Design
f. Record Check
- Motor Vehicle Clearance Fee – PHP 300.00/certificate
- Physical Inspection Fee – PHP 200.00
*An additional fee of PHP 100.00 for every Deed of Sale/Transfer of Ownership
g. Permit to Assemble
- Motor Vehicle Clearance Fee – PHP 150.00/certificate
*(Physical Inspection Fee is included in the transaction of New Registration of Assembled/ Rebuilt Motor Vehicle as paired with PTA)
h. New Registration of Brand New Locally Manufactured Motor Vehicle – Four wheels and above
i. New Registration of Brand New Imported Manufactured Motor Vehicle – Four wheels and above
- Motor Vehicle Clearance Fee – PHP 200.00/certificate
j. New Registration of Brand New Locally Manufactured Motorcycle
k. New Registration of Brand New Imported Manufactured Motorcycle
- Motor Vehicle Clearance Fee – PHP 100.00/certificate
l. New Registration of Imported Second-Hand Motor Vehicle – Four Wheels and above
m. New Registration of Imported Completely Knocked Down Motor Vehicle
n. New Registration of Imported Voluntary Payment Category
o. New Registration of Assembled/Rebuilt Motor Vehicle
p. New Registration of Acquired thru Bidding
- Motor Vehicle Clearance Fee – PHP 200.00/certificate
- Physical Inspection Fee – PHP 200.00
q. New Registration of Imported Second-Hand Motorcycle
- Motor Vehicle Clearance Fee – PHP 100.00/certificate
- Physical Inspection Fee – PHP 200.00
Video: PNP-HPG Motor Vehicle Clearance Certificate
To help you understand the process of obtaining an MVCC from the PNP-HPG, you’d want to watch this video guide from That2Wheel. This video will walk you through the necessary steps, documents, and fees involved in securing an MVCC as one of the requirements for LTO transfer of vehicle ownership. Watch to ensure you complete your application smoothly and avoid any issues.
Summary
Obtaining an MVCC from the PNP-HPG is essential for various vehicle-related transactions, ensuring your vehicle meets all legal requirements. By securing one, you facilitate smooth transfers of ownership, modifications, and registrations. With an MVCC on hand, you can confidently proceed with your motor vehicle activities, knowing your vehicle is compliant and legally documented.