Changing the surname to reflect a change in civil status is one of the most basic procedures for keeping records updated. The same is true for records of public utility vehicle (PUV) operators with valid Certificate of Public Convenience (CPC) at the Land Transportation and Franchising Regulatory Board (LTFRB). It isn’t something that can be done on your own. Instead, a request to update name due to change of civil status is filed.
Filing a request to change the surname and update the records at the LTFRB is the same as making such a change in any other government office like the Land Transportation Office (LTO). It requires submission of documentary requirements to prove the change in marital status. It is a simple procedure filed at the Information Systems Management Division (ISMD) of the LTFRB. To learn how to do so, you can read the procedures and everything you need to know here.
How to Change Surname in LTFRB
Changing the surname in LTFRB records is a simple procedure completed at the LTFRB ISMD. It is usually done following a change in civil status, be it because an operator wants to take on her spouse’s last name or use a hyphenated version of her last name and her husband’s last name after marriage. Other surname change requests also include reverting to the old last name following a divorce, annulment, or legal separation.
Name changes such as this one doesn’t have much effect on the operation of PUVs. More often than not, it is a personal decision to do so in order to keep the LTFRB records as well as the business records updated to match the personal identification documents of the operator. While the change is nothing major, it is an equally important procedure as most transactions at the LTFRB require the submission of a valid government-issued identification document to complete.
Qualifications
Only the operators of public utility vehicles are required to go through the LTFRB for specific transactions like name change. That said, CPC holders who intend to seek authorization for change of name due to change of civil status can simply file the request at the LTFRB Office closest to them.
Requirements
To initiate the process of updating the name (surname) due to a change in civil status, applicants must prepare the following requirements:
- Four (4) original copies of the Sworn Petition/Application Form for Change of Name due to Change of Civil Status from the LTFRB of via their website via the following links:
- One (1) Original copy for presentation and one (1) Photocopy of any valid government-issued ID Card
- One (1) Original copy for presentation and one (1) Photocopy of Notarized Special Power of Attorney (For Authorized Representatives)
- One (1) Original copy and one (1) Photocopy of Marriage Certificate issued by the Philippine Statistics Authority (PSA)
- One (1) Original copy and one (1) Photocopy of Court Order / Judgment, if applicable
- One (1) Original copy and one (1) Photocopy of Official Receipt of payment for Change of Name due to Change of Civil Status
- Franchise Verification (to be provided by the LTFRB)
For Authorized Representatives (Individual Operators)
Personal appearance of the petitioner is required. However, if not possible for petitioner to be physically present, authorized representative is allowed upon presentation of:
- One (1) Original copy for presentation and one (1) Photocopy of Duly notarized Special Power of Attorney (SPA)
- One (1) Original copy for presentation and one (1) Photocopy of Valid Government-Issued ID of the applicant and authorized representative
Procedures
For a detailed guide on how to file a request to change names due to a change in civil status at the LTFRB, here are the steps to follow:
Step 1. Visit the LTFRB Office
Begin by visiting the nearest LTFRB office and securing the Notice of Change of Name due to Change in Civil Status form and checklist of requirements at the LTFRB Public Assistance Complaint Desk (PACD) window.
Step 2. Submit Application
Submit the request form along with supporting documents to the Technical Division for verification and completeness check.
Step 3. Fee Assessment and Payment
Wait for the assessment of fees to be completed and the payment order slip (POS) to be issued. Then, proceed to make payments at the cashier.
Step 4. Submission and Evaluation
Submit the request along with the official receipt of payment at the Information Systems Management Division (ISMD) Help Desk for further evaluation by the Technical Division.
Step 5. Wait for Evaluation
Wait for the IT officer to complete the procedure and update the information in the Franchise Processing System.
Step 6. Claim Updated Franchise Verification
Upon approval, visit the LTFRB office and claim the updated Franchise Verification reflecting the changed name from the ISMD.
By adhering to the outlined procedures and fulfilling the necessary requirements, all CPC holders can efficiently seek authorization for change of name due to change of civil status at the LTFRB.
Fees
The request to update names due to change of civil status is not free. When you file a petition requesting for one, you need to be ready to pay the fees which include the following:
- Filing Fee: PHP 250.00
- Legal Research Fee: PHP 10.00
- Franchise Verification Fee: PHP 40.00
Processing Time
The processing time is estimated to be at least eight (8) hours, though it may vary depending on the completeness of the requirements submitted. Having incomplete requirements may also affect the time needed to complete the procedure.
Summary
This guide outlines the complete procedure and requirements for changing surnames in records held by the LTFRB following a change in civil status. It emphasizes the importance of keeping records updated for public utility vehicle (PUV) operators. The guide details the qualifications, requirements, and procedures involved, including the submission of necessary documents and fees. The process involves visiting the LTFRB office, submitting the application, paying the required fees, and awaiting evaluation and approval, with an estimated processing time of at least eight hours. With this, we hope to make the procedure a little easier for CPC operators to complete.